When private and enterprise travel is combined, bills must be clearly documented and reimbursement for airfare could not exceed the bottom obtainable price of a direct or uninterrupted route. If the traveler uses an oblique route or interrupts travel for personal comfort, any further bills incurred are the only real responsibility of the traveler. UC Santa Cruz workers can use Connexxus to obtain UC-negotiated rates for private travel. Individuals may not use University issued bank cards or direct billing arrangements to pay for private travel.
The traveler should only proceed with reserving when he/she has acquired approval of the request from the Travel Office. A copy of the e-mail approving the purchase should be included in the receipt documentation, attached to the expense report. Additional fares/fees for special seating – Only the precise value of vacationer or coach fare, bought on the lowest reasonable price, is allowable. The value of first class, enterprise class, economy plus, or any comparable fare that is above the lowest available fare at the time of purchase is an unallowable expense of the college. The traveler could use his/her personal frequent flyer miles to upgrade to particular seating; however, it is important that there’s documentation to reveal that the university didn’t pay for the extra cost.
Present And Future Flight Reserving Queries
UCSC employees that make the most of UC journey assets for personal journey should have their own personal credit card available to pay for all bills. Before making travel preparations, make sure to … Read More