When private and enterprise travel is combined, bills must be clearly documented and reimbursement for airfare could not exceed the bottom obtainable price of a direct or uninterrupted route. If the traveler uses an oblique route or interrupts travel for personal comfort, any further bills incurred are the only real responsibility of the traveler. UC Santa Cruz workers can use Connexxus to obtain UC-negotiated rates for private travel. Individuals may not use University issued bank cards or direct billing arrangements to pay for private travel.

The traveler should only proceed with reserving when he/she has acquired approval of the request from the Travel Office. A copy of the e-mail approving the purchase should be included in the receipt documentation, attached to the expense report. Additional fares/fees for special seating – Only the precise value of vacationer or coach fare, bought on the lowest reasonable price, is allowable. The value of first class, enterprise class, economy plus, or any comparable fare that is above the lowest available fare at the time of purchase is an unallowable expense of the college. The traveler could use his/her personal frequent flyer miles to upgrade to particular seating; however, it is important that there’s documentation to reveal that the university didn’t pay for the extra cost.

Present And Future Flight Reserving Queries

travel refference

UCSC employees that make the most of UC journey assets for personal journey should have their own personal credit card available to pay for all bills. Before making travel preparations, make sure to arrange a Connexxus traveler profile and review the advantages and exclusions below.

References

A 20{ae8c523f136e306bf5b7da8b3e42ba4f1cf97dbfdd9ad728e1f6c16040e7ef6b} room discount is on the market to UC enterprise travelers primarily based on the Best Available Rate with Last Room availability. “Best Available Rate” is one of the best unrestricted retail rate out there across all GDS techniques on the time of booking.

Completion and submission of a Travel Advance Request previous to the journey, with the names of the vacationers in the group included. Receipt and back up information together with title and function, date, and conference agenda figuring out meals offered, is required. You could request conference registration fee reimbursement only if the conference has been approved by DOE or a determination is made by DOE that approval is not required. If a denial is supplied and also you keep on together with your trip, you’ll not be reimbursed for any expenses. if the Lab’s designated journey agency is unable to provide a flight or offers a flight that’s considerably larger in prices than the traveler can entry by way of other resources.