You are answerable for any further expenses ensuing from the use of an indirect route or stops along the way for personal reasons. Reimbursement is proscribed to the precise costs incurred or to the prices that might have been incurred using the normally traveled route, whichever is decrease. Excess travel time might be charged to the suitable kind of leave. Lodging costs for stays at a facility that the traveler owns just isn’t reimbursable. The traveler should submit anattestationwith each expense report affirmatively stating that he or she isn’t staying at a location that the traveler owns or is owned or leased by a friend or relative. You are expected to use your Corporate Travel Charge Card to obtain money advances for expenses incurred in connection with official Berkeley Lab business journey.

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Expenses that may be recouped from insurance coverage aren’t eligible for reimbursement. The quantity reimbursed shall be primarily based on receipts submitted by the employee to the person who approved the journey. If you did NOT book your journey through the Berkeley Lab designated journey agency, you must register at UCOP Travel for every overseas and home trip outside of your home state to make sure protection. Coverage is automated for business journey throughout the state and registration just isn’t required for those journeys.

Ensure that expenses symbolize official Berkeley Lab enterprise and are in accordance with this travel policy. This doc outlines the coverage workers of Lawrence Berkeley National Laboratory should follow when on official enterprise. The word “you” on this doc refers to you, the traveler. The Lawrence Berkeley National Laboratory Travel Policy complies with the laws and guidelines of the Department of Energy as required by Contract 31 and the Federal Acquisition Regulation . In addition, some parts of the Federal Travel Regulation are also integrated into the policy. Those parts embody most per diems, definition of lodging, meals, and incidental bills, and regulatory protection coping with particular or uncommon situations. hosts over 5500 of the best on-line book shops and booksellers, together with specialists in world travel reference.

If at any time throughout Expense Report evaluate it is decided that non-public expenses have been submitted, the Travel Office will contact the traveler. The Travel Office will not approve your Expense Report for payment till the matter has been resolved and/or a check made payable to UC Regents has been acquired in the Travel Office. To reduce prices, you’re extremely encouraged to request reimbursement for the actual value of meals and incidental expenses as much as the relevant federal M&IE rate. Travelers is not going to be reimbursed for meal prices in extra of per diem rates. A written justification documenting the enterprise objective for procuring lodging at the higher fee must be placed within the feedback section of the Expense Report in TREX and the Expense Report .

By approving the Expense Report, the Division is authorizing the request for reimbursement based on the actual expenses due to the special or unusual circumstances (not to exceed 300{ae8c523f136e306bf5b7da8b3e42ba4f1cf97dbfdd9ad728e1f6c16040e7ef6b} of presidency price as acknowledged above). You could select to make use of surface transportation for personal reasons even when air journey is an applicable mode of transportation. In that case, reimbursement may not exceed the airfare Berkeley Lab would have paid if air travel had been used, plus the traditional cost of floor transportation to and from airports. The price of meals, lodging, tolls, ferries, and parking while in transit through surface transportation could also be reimbursed if the whole quantity reimbursed doesn’t exceed the cost of airfare plus floor transportation. Travelers are advised to contact the Travel Office previous to touring to find out the allowable airfare and reimbursable limits.