When rail or bus journey is utilized in lieu of air journey solely the lesser of rail fare or equivalent airfare cost to the same destination might be reimbursed. A meal expense incurred in connection with a enterprise assembly while on journey standing could also be reimbursable.

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Travelers are automatically signed up for UC Risk Insurance for intra U.S. and International travel when reserving through Connexxus utilizing BCD and UC Travel. Include entertainment bills in the “Miscellaneous ” section on the Post Travel Expense to make sure that meals related to journey are accounted for separately from meals associated with providing leisure. Entertainment bills incurred while on travel standing, that are to be reported separately on the Entertainment Reporting Addendum and submitted along with a completed Post Travel Expense Form. Charges or lost refunds will be reimbursed only if costs are the result of circumstances past the traveler’s control.

Refer to the Entertainment, Business Meeting, Other Events Expense Guide for extra information. The traveler ought to discuss with IRS Form 2106, Employee Business Expenses to acquire extra info on the calculation of precise automobile working prices. Refer to Detailed Reimbursable Travel Expenses at the bottom of this section for extra info. The UC Travel Center is a full-service travel company that can e-book tickets for any airline. Bookings have to be made 24 hours in advance to ensure proper ticketing. The mission of CDC Travelers’ Health is to cut back sickness and harm in US residents traveling internationally or residing overseas. Applying one of the best science, we provide alerts, suggestions, training, and technical assist to vacationers and the healthcare providers who serve them.

Detailed receipts are required for all food/meal bills equal to or higher than $5. Each request have to be totally itemized, including the amount, date, place, and essential character of the expense incurred. Meals – Effective May 26, 2009, detailed receipts are required for all meals/meal expenses equal to or higher than $5, together with meals reflected on hotel receipts. Actual mileage is reimbursed as long as it is less than what the Lab would have paid for airfare. Cost of extra lodging and meals are reimbursed if there may be overall cost financial savings.