The ultimate presentation have to be submitted to the Travel Office along with the Expense Report. A Travel Authorization must be completed in the TREX system for a travel advance or prepayment. Are not approved for any one that is 30 days delinquent in submitting a Travel Expense Report for a previous trip. Corporate Travel Charge Cards are issued on to you, the cardholder, and to not Berkeley Lab. Corporate Travel Charge Card funds are your own responsibility. Delinquencies and/or misuse might outcome in the cancellation of the travel card and/or other corrective motion, as much as and including termination.

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You could not embark on ANY international journey prior to completion of the DOE and State Department reviews/notifications. The Travel Office will notify you when all necessities have been met. You must additionally adhere to the Department of State’s coaching necessities when essential for nation clearance. An agenda and presentation is required for all travel requests that embody conference attendance. If the presentation is not out there, DOE will accept an overview, summary, or brief summary as an alternative.

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Between overseas countries, when the trip originated abroad. Between overseas international locations or within a international county, when the journey originated in the United States. Long-term journey for non-workers will not exceed 36 months. If the 36-month limit is reached, a break in long-time period journey of a minimum of 12 months is required earlier than lengthy-time period journey can be initiated once more. A copy of the signed authorization type and the invitation letter will must be forwarded to the Travel Office through the askUS ticketing system prior to commencing lengthy-time period journey. Please ensure you comply with the 30-day requirement and all requirements outlined in the Travel Authorization Advance Notice on the Travel Office web site.

Any part of such charges covering leisure isn’t allowed. A written justification for his or her use must be included with the Travel Expense Report. When touring by passenger ship, transportation on the lowest first-class price is reimbursable.

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travel refference

Mileage will be reimbursed from the time you leave your residence or major work location, whichever happens final, to when you return to your residence or major work location, whichever happens first. This part applies to airline tickets bought via the Berkeley Lab designated travel company. Cancellations should be reported directly to the travel agency previous to departure time. The class of service used for air travel is lower than premium economic system, enterprise, or first class. The use of a U.S. flag air extends journey time, together with delay at origin, by 24 hours or more. Laboratory guests coming to the United States from a international country must guarantee their airline tickets are Fly America Act compliant, as described in the “When might you employ a Foreign Carrier” portion of this section. The use of our designated travel agency is strongly encouraged.